Our priorities: security & trust.
At ProVoteSolutions, we’re proud of the 21 patents we’ve been granted for innovations in printing security. But our commitment to earning your trust doesn’t stop there. Our best practices extend from proven, time-tested processes to the latest frontiers in cutting-edge security – all to provide our clients with uncompromised protection and unparalleled trust:
- Our digital printing equipment and inserters are equipped with camera systems that read and verify that the ballot data is correct and matches the envelope data.
- Having two independent production facilities in California assures you we have open capacity and emergency redundancy if needed.
- Our strict policy of never exceeding 80% of our production capacity for any election cycle ensures our ability to deliver our ballots on time.
- During testing, we require our systems to process 1 million test ballots and produce 0 errors.
- We maintain NASPO industry-leading standards of security in all materials, components, suppliers and products.
- Security protocols in place for all products and services throughout all production, supply chains, custody chains and distribution channels.
- All physical systems are protected by locks and tamper-evident seals to prevent potential tampering at any point in an election cycle.
- All digital data is encrypted with a key that is unique for every election to prevent tampering by unauthorized users.
- System software is installed only on hardened computers, each locked down to perform only election-related functions, with no internet connection and no access to unauthorized USB drives.
- All data in transit is safeguarded using FIPS-compliant cryptographic signature validation, so every time a file is accessed the signatures of all files throughout the election process are validated.
- All systems save a record of each user action in the system audit log.
- We develop a unique disaster recovery plan, customized for each client, each election.
- All systems are monitored 24/7 and undergo ongoing vulnerability assessments.
- Our 177,000 sq. ft. manufacturing facility in Porterville, CA employs the following security protocols:
- All employees working in the manufacture of security documents are subject to background checks and fingerprinting.
- All employees must wear their RFID-encoded photo ID badge.
- Entire property is gated and access controlled via RFID or at lobby.
- Facility interior and exterior are guarded under remote surveillance and controlled by a third party.
- All employee entrance doors are locked and controlled via RFID.
- All RFID points save a record of date, time and employee code.
- Visitors enter through a security lobby which controls access to the facility.
- All visitors are identified with proper ID and written in a visitor log.
- Containers, briefcases, cameras, cell phones, etc. are prohibited.
- 24/7 surveillance, access control and alarms are controlled via third party which has direct access to fire and law enforcement agencies.
- Employees have limited access to sensitive areas of the facility, based on their level of authorization.
- High security area is provided for warehouse finished ballots.
- 24/7 armed guards are utilized for sensitive projects.
- Local network is protected via firewall from the wide area network.
- Internal network integral server components are guarded within a locked closet with limited access.
- We strictly control sensitive media, materials and documents from the time the order enters the facility to the time it ships.
- Facility is equipped with shredding and disintegration equipment compliant with NSA/CSS Specification 02-02, High Security Disintegrators and NSA/CSS 04-02, Optical Media Destruction Devices.
- Ballot waste, including make ready, is shredded on site.
- All printing plates are destroyed upon completion of ballot printing.
- Shipping truck access to the property is RFID controlled and separate from main gate.
- Shipping access is controlled with security gates during prime shipping times.